Payroll Forms

Media Payroll Downloadable Forms

New Hire Form

Employee Direct Deposit Form

Media New Client Package

Employer Direct Deposit Contract

Other Notable Downloads

2024 Federal Reserve Holidays & Media Closures

2024 Media Calendar

2024 Facts At a Glance

Prior Year Downloads

2023 Federal Reserve Holidays & Media Closures
2023 Facts At a Glance

Government Forms and Posters       

    W-4 *            I-9

* IRS released a calculator tool to help complete the W4 form. Employers should instruct their employees to review their withholdings based on this tool and complete an updated Form W-4. Any changes to Forms W-4 should be submitted to your Account Representative at Media to be implemented through payroll. For more information, please read the IRS press release and frequently asked questions at

Media has provided a link to certain required Federal posters. However, certain businesses require different posters. To determine which posters are appropriate for your business to be in compliance with regulations, visit the Department of Labor website and follow the prompts or browse the list of posters.

Federal Fair Labor Act Min Wage

Federal Fair Labor Act Polygraph

Federal Equal Opportunity Poster

OSHA Poster

Employee Rights Under NLRA

Media has provided a link to the Wage and Hour poster required by the State of New Jersey for most businesses. However, certain businesses require different posters. To determine which posters are appropriate for your business to be in compliance with regulations, visit the State of New Jersey’s Department of Labor website.

State of NJ Wage & Hour Law Poster

State of NJ Payment of Wages Poster

State of NJ Paid Sick Leave Poster

The Federal government through The Affordable Care Act (ACA) requires employers to provide information to all of their employees (both full- and part-time) about the availability of the Health Insurance Marketplace. Hired employees must be given the information no later than 14 days after their date of hire. To satisfy the content requirements for this disclosure, model language is available on the Department of Labor’s website  There is one model for employers who offer a health plan and another model for employers who do not offer a health plan.  Employers may use one of these models, as applicable, or a modified version, provided the notice meets the content requirements described above.

Model notice for employers with a health plan:

Model notice for employers without a health plan:

The State of New Jersey requires employers to give written notification to potentially eligible employees of the availability of both the federal and New Jersey state earned income credits when the employer gives the employee the statement of wages (W2). You can read more on this requirement through the state of New Jersey’s Notice to Employers. For your convenience, we have provided the Notice to New Jersey residents below.

Notice to New Jersey Residents (to be distributed with W2)

Media has provided a link to an eBook on Payroll Org (formerly The American Payroll Association (APA)) website. PayrollOrg provides a FREE eBook download called  Understanding Your Pay which presents pay concepts and employee rights in easy-to-understand language, with helpful examples and illustrations. The 88-page document answers  questions about Forms W-4 and W-2, payroll taxes, withholding, deductions, and more. The general webpage for the APA is also found on our website under Useful Numbers & Sites.